§ 2-113. Rejection of bids and negotiations.

(a)

The purchasing director or the county administrator shall have the authority to reject any and all bids, which are found to be non-responsive, non-responsible, or exceed the budgeted amount or when a solicitation is no longer needed or revision of specifications is required. The county attorney shall also have the authority to reject any and all bids received under this subdivision for legal services and for goods and services required for the operation of his/her office, which are found to be non-responsive, non-responsible, or exceed the budgeted amount or when a solicitation is no longer needed or revision of specifications is required. The board of county commissioners shall have the authority to reject any and all bids under all circumstances.

(b)

If the lowest responsive and responsible bid exceeds the budgeted amount and/or the board of county commissioners does not make additional funds available, the solicitation may be reissued and re-advertised only after making sufficient changes in the specifications to bring the cost within the budgeted amount.

(c)

If the sole responsive and responsible bid exceeds the budgeted amount, the purchasing director may authorize negotiations with the sole bidder. Purchase negotiations shall be conducted in a manner that favors the public interest, secures the lowest possible pricing, and preserves the integrity of procurement process. The purchasing director shall advise the appropriate authority as set forth in section 2-110, in writing, regarding the condition and circumstances surrounding the bid and the negotiations.

(Ord. No. 15-26, § 2, 12-15-15; Ord. No. 18-16, § 11, 6-5-18)